The 5S is a workplace organization technique composed for five primary phases: Sort, Set In Order, Shine, Standardize, and Sustain.
Sort – Keep only necessary items in the workplace.
- Review tools, parts, and instructions;
- Keep only what is essential;
- Eliminate anything that is non-essential.
Examples: Obsolete/expired procedures, damaged/expired inventory, defunct/old equipment
Set In Order – Arrange items to promote efficient work flow.
- Arrange items in a logical order;
- Indicate places for each item clearly;
- Keep each item close to where it will be used.
Reduces: excess movement, excess transportation, over processing, over production, excess inventory, excess delays, defects
Shine – Clean the work area so it is neat and tidy.
- Make cleaning a part of daily work;
- Assign areas of responsibility;
- Return all items or files to their assigned place.
Examples: Dirty tools & equipment, spills & leaks, clutter & mess
Standardize – Set standards for a consistently organized workplace.
- Create standards for Sort, Set In Order, and Shine;
- Make standards easy to understand with Visual Controls;
- Assign and educate on individual responsibilities.
Examples: Work instructions, hazard warnings, equipment/tool labels, process diagrams
Sustain – Maintain and review standards.
- Measure and monitor process;
- Address root causes and avoid reversion to the “old ways”;
- Promote individual feedback and response for improvemen